AI Employees for Business Coaches & Consultants: DMs, Discovery Calls & Enrolments on Autopilot

Coaches and consultants live in the tension between serving clients and finding the next ones.
DMs, enquiry forms and ad leads pile up while you’re in sessions — and by the time you reply, that interest may have cooled.

AI employees from AI Automated Solutions help you treat every enquiry like a hot lead, without living in your inbox or WhatsApp 24/7.

The problem: leaky funnels and manual admin

If you sell programmes, retainers or strategy work, you probably face:

• DMs across Instagram, LinkedIn and WhatsApp that are easy to miss

• Enquiry form submissions with slow or inconsistent follow-up

• Manual calendars and back-and-forth scheduling for discovery calls

• Spreadsheets to track who’s in which cohort or retainer

• Time lost chasing invoices, agreements and homework

You know systems would help — but you don’t want another full-time job setting them up.

What AI employees do for your coaching or consulting practice

1. Capture and qualify every lead

Your AI WhatsApp agent (and optional web chat):

• Responds instantly when someone fills in a form or clicks your “Chat to us” button

• Asks a few key questions: niche, current challenge, revenue or role, timing

• Segments leads into “perfect fit”, “maybe later” and “not a fit”

• Offers a call booking link for good fits, or resources/waitlist for others

• Logs everything into InOne CRM

You wake up to qualified, prioritised leads — not random messages.

2. Discovery call scheduling and prep

Digital employees then:

• Offer calendar slots based on your availability

• Send reminders and a simple “Confirm / Reschedule” button

• Share a short pre-call questionnaire so you’re prepared

• Store answers and notes against the contact record

Your discovery calls start warm and focused, not cold.

3. Enrolments, payments and onboarding

Once someone says “yes”:

• AI employees send agreements, payment links or invoices

• Nudge gently if payment or signature is outstanding

• Enrol clients into the right cohort or retainer in the CRM

• Share onboarding material and next steps via WhatsApp or email

You move from “Yes” to “Onboarded” without manual chasing.

4. Homework, check-ins and renewals

The same digital team can:

• Send weekly homework or reflection prompts

• Collect short check-ins (“On track / Stuck / Need support”)

• Surface at-risk clients who aren’t engaging

• Start renewal conversations early for high-fit clients

You stay on top of your book without being online all day.

The outcome: more leverage, better client experience

For coaches and consultants:

• Higher conversion from enquiry to booked call to enrolment

• More consistent delivery, because reminders and assets go out on time

• Less mental load, as the system remembers who needs what, when

• Better client outcomes, with more touchpoints and support

• Space to think and create, not just respond

You get to be the strategist and expert — with AI employees handling the operational spine.

Why partner with AI Automated Solutions

With AI Automated Solutions:

• We design flows around your specific offers, promises and boundaries

• We build on InOne CRM so leads, calls, payments and sessions live together

• We tune your AI agents to speak in your voice, not generic marketing jargon

• We support you with changes as your product suite evolves

You end up with a digital team member that feels like a reliable operations manager — without the salary.

Ready to get your time back?

If you’re booked with clients but your funnel feels messy, AI employees can give you leverage without losing your personal touch.

👉 WhatsApp us on +27 72 556 4409: https://wa.me/27725564409
👉 Or ask for a “coach/consultant systems” demo: https://aiautomatedsolutions.co.za/contact-us